PRIVACY NOTICE Last updated February 06, 2021
Thank you (“client”, “user”, “customer”) for choosing to be part of our community at Citywide London (“Company“, “we“, “us“, “our“). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at info@citywidelondon.co.uk. When you visit our website https://citywidelondon.com (the “Website“), and more generally, use any of our services (the “Services“, which include the Website), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately. This privacy notice applies to all information collected through our Services (which, as described above, includes our Website), as well as, any related services, sales, marketing or events. Please read this privacy notice carefully as it will help you understand what we do with the information that we collect. TABLE OF CONTENTS 1. WHAT INFORMATION DO WE COLLECT?2. HOW DO WE USE YOUR INFORMATION?3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?5. DO WE USE GOOGLE MAPS PLATFORM APIS?6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?7. HOW LONG DO WE KEEP YOUR INFORMATION?8. HOW DO WE KEEP YOUR INFORMATION SAFE?9. DO WE COLLECT INFORMATION FROM MINORS?10. WHAT ARE YOUR PRIVACY RIGHTS?11. CONTROLS FOR DO-NOT-TRACK FEATURES12. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?13. DO WE MAKE UPDATES TO THIS NOTICE?14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?15. HOW CAN YOU REVIEW, UPDATE OR DELETE THE DATA WE COLLECT FROM YOU?
1. WHAT INFORMATION DO WE COLLECT?
Information automatically collected
 
In Short:  Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Website.
We automatically collect certain information when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes. Like many businesses, we also collect information through cookies and similar technologies. The information we collect includes:
 
  • Location Data. We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. Note however, if you choose to opt out, you may not be able to use certain aspects of the Services.

Disclosure of User Information

In Short: Citywide London does not sell, trade or rent your information to others except as described for the below mentioned purposes:

  1. Service Providers: We may share your information with companies who provide services such as processing of information, systems authentication, detection of any fraud, search technology, advertisement and fulfilment services, managing and enhancing customer’s data, providing customer support, assessing your interests in our products and services, and conducting customer feedback surveys. These companies are subject to confidentiality agreements with us and obligated to protect your information.
  2. Social Media: Our website includes social media features including Facebook, Twitter, and LinkedIn icons links. These features may collect your IP address, authenticate your identity and provide the option to share certain personal information with us such as name, email address and may set up a cookie to enable the feature to function appropriately. Social Media features are either hosted by a third party or directly by our Site. Your interactions with these features are governed by the privacy policy of the company providing this feature.
  3. Customer’s Consent: We may share your information in other ways and for new purposes if you have asked us to do so or you have agreed to such sharing. For example, posting customer’s testimonials on our website that may identify you if we have received your consent to post it in advance.
  4. Others: It may be necessary- by law, legal process, litigation, and requests from governmental authorities within or outside your country of residence for us to disclose your information. We may release your information when we believe, in good faith such as release is reasonably necessary to (comply with law, enforce or apply the terms of our Privacy Policy or any of our user agreements, protect the rights, property or safety of our company, our employees, our users or respond to the claims of violations of rights of third parties).
  5. Additionally, in the event of the re-organisation, merger, or sale, we may transfer any and all personal information we collect to the relevant third party.

Safety and security of your Personal Information

In short: Citywide London takes every step to protect your personal information from any sort of misuse, interference and loss, as well as unauthorized access, modification or disclosure. We employ physical, electronic and administrative procedures based on the sensitivity of the information that we collect. Security and discretion is employed at every stage. While we make every effort to ensure the integrity and security of our network and systems, we cannot guarantee that our security measures will prevent third parties from illegally obtaining this information, especially when accessing third party sites.

Personal information. Any personal information captured in our booking form is held for the purpose of processing your Quote Request and /or fulfilment of the Service you have requested or for marketing of Citywide London services only. This information is held in the strictest confidence and is processed by our booking system provider Ground Alliance in accordance with EU GDPR rules (see https://www.groundalliance.com/privacypolicy/). We do not share or store any customer data outside of our booking system. Data held on our booking system is for the purposes of fulfilling Service or quote requests or in the marketing of Citywide London Services. Any contact made by Citywide London will be in the fulfilment of your contact or quote request and /or fulfilment of requested Services or in the marketing of Citywide London Services. 

  1. Website SSL (TSL, Transport Layer Security) is employed to ensure the encryption/ tokenization when visiting our Website
  2. Cookies are enabled to help identify your computer or device.
  3. Our website does not retain any Personal Information. All personal information is processed via the Ground Alliance platform.
  4. Citywide London limits physical access to our office premises and employes a strict code of conduct with limited administration access to our Website and Ground Alliance platform.
  5. Limiting access to the information we collect about you to authorised personnel who need to know that information in order to operate, enhance or improve our website and application. Information used by Citywide London staff is not retained outside of the Ground Alliance driver application.
  6. Citywide Staff adhere to our Privacy Policy and client discretion which includes use of Personal Information for the fulfilment of requested Services only. 
  7. Where required by law, destroying or de-identifying personal information.
 
 
2. HOW DO WE USE YOUR INFORMATION?
In Short:  We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below. We use the information we collect or receive:

 

  • Fulfill and manage your orders. We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website.

 

  • Administer marketing communications. We may use your information to administer marketing communications in the form of Citywide London branded emails.

 

  • To deliver and facilitate delivery of services to the user. We may use your information to provide you with the requested service.

 

  • To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
 
 
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short:  We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations. We may process or share your data that we hold based on the following legal basis:
  • Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
 
  • Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
 
  • Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
 
  • Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
 
  • Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
More specifically, we may need to process your data or share your personal information in the following situations:
  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
 
  • Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
 
  • Business Partners. We may share your information with our business partners to offer you certain products, services or promotions.
 
 
 
4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
In Short:  We may use cookies and other tracking technologies to collect and store your information. We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.
 
5. DO WE USE GOOGLE MAPS PLATFORM APIS?
In Short:  Yes, we use Google Maps Platform APIs for the purpose of providing better service. This Website uses Google Maps Platform APIs which are subject to Google’s Terms of Service. You may find the Google Maps Platform Terms of Service here. To find out more about Google’s Privacy Policy, please refer to this link. We obtain and store on your device (‘cache’) your location for one (1) months. You may revoke your consent anytime by contacting us at the contact details provided at the end of this document.
 
6. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
In Short:  Our servers are located in London. Ground Alliance servers are on the AWS (Amazon Web Services) platform. All standards are met in regards to making sure our Services are secure. If you are accessing our Website from outside, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information (see “WILL YOUR INFORMATION BE SHARED WITH ANYONE?” above), in and other countries. If you are a resident in the European Economic Area, then these countries may not necessarily have data protection laws or other similar laws as comprehensive as those in your country. We will however take all necessary measures to protect your personal information in accordance with this privacy notice and applicable law.
 
7. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short:  We keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law. We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than 90 days. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
8. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short:  We aim to protect your personal information through a system of organizational and technical security measures. We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.
 
9. DO WE COLLECT INFORMATION FROM MINORS?
In Short:  We do not knowingly collect data from or market to children under 18 years of age. We do not knowingly solicit data from or market to children under 18 years of age. By using the Website, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at admin@citywidelondon.co.uk.
 
10. WHAT ARE YOUR PRIVACY RIGHTS?
In Short:  You may review, change, or terminate your account at any time. If you are a resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm. If you are a resident in Switzerland, the contact details for the data protection authorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html.
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Website. To opt-out of interest-based advertising by advertisers on our Website visit http://www.aboutads.info/choices/.
 
11. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
 
12. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short:  Yes, if you are a resident of California, you are granted specific rights regarding access to your personal information. California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below. If you are under 18 years of age, reside in California, and have a registered account with the Website, you have the right to request removal of unwanted data that you publicly post on the Website. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Website, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g. backups, etc.).
13. DO WE MAKE UPDATES TO THIS NOTICE?
In Short:  Yes, we will update this notice as necessary to stay compliant with relevant laws. We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
 
14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO), Steve Smith, by email at admin@citywidelondon.co.uk, by phone at 02074744828, or by post to: Citywide London, First floor, 49 Skyline Business Village Limeharbour London E14 9TS United Kingdom
 
15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please submit a request form by clicking here. We will respond to your request within 30 days.
Please email us at admin@citywidelondon.co.uk for any queries or concerns regarding your personal data.